Asset protection permits

When do I need a permit?

You will need an asset protection permit if your works require a building permit. This permit is to minimise damage to councils assets and to maintain public amenity and safety throughout the build. No works can commence until you have obtained an asset protection permit. 

Refer to General Local Law 2016 - Procedure and Protocol Manual to check when exemptions apply. 

Who should apply?

The permit should be taken out by the person in charge of the building works at the site. This is typically the owner/developer or builder. The permit must be taken out for the entire project which includes the demolition and construction stages. There will be no staged permits.

How do I apply?

Applications are now submitted online.

  1. Download the Application Form. Complete and save it to your hard drive to upload when submitting your application. You can only upload PDF, JPEG, JPG files
  2. Read our permit user guide to help with submitting an online application, creating a new login and resetting your password.
  3. Submit your application online or if you have received a letter and been issued with an APP application number, submit your completed application form using this online enquiry form.
  4. Your application will be sent directly to the permits team. You will receive automatic notification and an application number which must be used for all future correspondence.
  5. You will be notified once assessment has been completed. This notification will include cost of permit and if a bond is required.

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How long will my application take to process?

Initial assessment of your application can take up to 5 business days. A permit cannot be issued until all required documentation has been supplied and is satisfactory.

At this point, the requirement for a bond will be determined and you will be notified of the outcome.

How can I request an update of my permit application?

You can request an update of your permit application using an online enquiry. A permits officer will respond to your request.

Please note initial assessment of your application can take up to 5 working days.

Will there be inspections?

Yes, we will inspect our assets at the following stages:

  • Before you commence works. A report of the existing conditions will be completed.
  • During the works.
  • At the completion of your works. We will inspect our assets and you will be liable for any damage that has occurred. Refer below to book in a final inspection.

What fees will I be charged?

The permit fee is based on the cost of your overall works and not refundable:

  • Works up to $10,000: free of charge
  • Works between $10,001 and $500,000.00: $270.40
  • Works over $500,000: $814.30

Drainage inspection fees  (CMP Sites)

Pre and post construction CCTV footage of the existing drainage assets is required for construction management plan sites. You will be invoiced for both inspections at the application stage. If cleaning is required when undertaking the pre construction CCTV inspection, this will be paid for and carried out by us. For any new drains or pits being installed as part of the development, CCTV footage will also be required and fees will apply. 

The fees are outlined below:

  • Organising CCTV inspection (includes pre and post) – $314.00
  • CCTV Inspection – $ 254.50/hour ($800 min charge/ per inspection)
  • Traffic management (if required) – $74.75/hour ($299 min charge/ per inspection)

If drain or pit cleaning is required at the post construction inspection, the fees are outlined below:

  • Organising cleaning – $166.30
  • Cleaning – $268.85/hour ($800 min charge)
  • Traffic management (if required) –$298.31 per hour with a min charge for 4 hours at $800.00  
  • Tipping fees (if required) – $221.91/tonne

As estimate of our cleaning costs will be determined when assessing the asset protection permit and this will be included as part of the security bond.

Bond Determination

A bond may be required based on the scope of your works. This will be assessed on a case by case basis and will involve  site inspection.

Minimum Bond Determinations will be set at:

All works $5,000.00.

Works which include Concrete Drainage $15,000 (minimum) - CMP Sites

Works which include Brick Drainage $50,000 (minimum) - CMP Sites

The bond will be refunded at the end of the works if councils inspection is satisfied no damage has occurred.

How do I pay the bond?

There are 2 methods of payment for bonds:

  1. You will receive an invoice which can be paid to Yarra City Council by cash, cheque or credit card or a bank guarantee.
  2. If you are providing a bank guarantee you can approach your bank to draw up a bank guarantee to supply to us.

A bank guarantee must include the following information:

  • Site address
  • Your company details
  • Description of works
  • Asset Protection Permit number
  • Amount of guarantee
  • Expiry date - we don't accept unconditional bank guarantees or bank guarantees with an expiry date
  • The bank guarantee must be made in favour of Yarra City Council, ABN 98 394 086 520 - PO Box 168, Richmond 3121 or 333 Bridge Road, Richmond 3121

How long does my permit last for?

An Asset Protection Permit is issued for 2 years. Extensions can be granted, subject to an assessment by an asset protection officer. Submit your request for an extension online. The permit expires if the building works do not commence within 12 months of the permit being issued.

Extend my permit

How do I book a final inspection?

The final inspection will only be conducted when all the building, construction, and associated works are completed.

Request a final inspection online and attach your Regulation 1005 Occupancy permit or Regulation 1006 Certificate of final inspection from your building surveyor as confirmation that all works have been completed.

Book a final inspection

How do I request a bond refund or bank guarantee release?

If we are holding a security bond or bank guarantee, this is returned in full to the permit-holder upon completion of the building works provided that there has been no damage to Council assets or, any damage done has been reinstated to Council standards.

After the final inspection is satisfactory, we will release your bank guarantee or request your bank account details and a copy of your bank statement to confirm your account details (for amounts over $10,000) and we will process the bond refund.