Council meetings are public forums where Councillors come together to meet as a Council and make decisions about important, strategic and other matters.

Council meetings are decision-making forums and only Councillors have a formal role. However, Council is committed to ensuring that any person whose rights will be directly affected by a decision of Council is entitled to communicate their views and have their interests considered before the decision is made. You can participate in the meeting either during Public Question Time or by making a submission in relation to an item to be considered at the meeting.

Watching the meeting online

Due to the ongoing risks associated with COVID-19, if you want to observe the meeting, you are strongly encouraged to watch online at our meeting livestream website

Attending the meeting (COVIDsafe)

If you do want to attend the meeting, you agree that:

• you will not attend if you are experiencing fever, runny nose, sore throat, cough, chills, shortness of breath or loss of smell or taste;
• you will check in on arrival using the Service Victoria QR code app; and
• you will follow directions from Council staff regarding seating and social distancing arrangements.

By participating in the meeting, you also agree to your participation being live streamed as well as recorded and published to our website (your voice will be heard, but you will not be captured in the video feed).

Asking a question

This meeting will include Public Question Time, and you are able to come along and up to two questions about any Council matter that is not already included in the meeting agenda. In order to help us make sure you receive an answer at the meeting, we ask that you submit your question at least 24 hours before the meeting using our Public Question Time form. Questions registered in advance will be answered first. If you have two questions, submit two forms.

If you miss this deadline, you can still come along and ask a question, but we may need to take it on notice and contact you later with an answer, rather than answer it at the meeting.

At the meeting, when you are invited by the Mayor to ask your question, please come forward to the microphone, state your name clearly for the record and:

• speak for a maximum of five minutes;
• direct your question to the Mayor;
• refrain from making statements or engaging in debate
• don’t raise operational matters which have not previously been raised with the Council administration;
• don't ask questions about matter listed on the agenda for the current meeting;
• refrain from repeating questions that have been previously asked; and
• if asking a question on behalf of a group, explain the nature of the group and how you are able to speak on their behalf.

Once you have asked your question, please remain silent unless called upon by the Mayor to make further comment or to clarify any aspects.

Making a submission

If you wish to make a verbal submission in relation to an item being considered at the meeting, you do not need to register in advance, you can simply come along and raise your hand when the Mayor asks if anyone would like to make a submission.

When that time comes, please come forward to the microphone, state your name clearly for the record and:

• Speak for a maximum of five minutes;
• direct your submission to the Mayor;
• confine your submission to the subject under consideration;
• avoid repetition and restating previous submitters;
• refrain from asking questions or seeking comments from the Councillors or other submitters;
• if speaking on behalf of a group, explain the nature of the group and how you are able to speak on their behalf.

Following your submission, Councillors will have an opportunity to ask you questions. You can decide whether or not you wish to take these questions.

Meeting agenda

A copy of the agenda for the meeting is available below.

• Agenda for the Council Meeting on Tuesday 18 May 2021 (827.54KB / PDF )
• Item 8_1 Attachment 1 C293 Collingwood Built Form Framework (4.61MB / PDF )
• Item 8_1 Attachment 2 C293 Collingwood Heritage Analysis and Recommendations (2.13MB / PDF )
• Item 8_1 Attachment 3 C293 Supplementary Heritage Report Collingwood South (1.67MB / PDF )
• Item 8_1 Attachment 4 C293 Traffic Engineering Assesment Brunswick and Smith St Activity Centres (13.16MB / PDF )
• Item 8_1 Attachment 5 C293 Proposed DDO23 (730.43KB / PDF )
• Item 8_1 Attachment 6 C293 Amendment documents (1.3MB / PDF )
• Item 8_1 Attachment 7 C292 Amendment Documents (966.75KB / PDF )
• Item 8_1 Attachment 8 C294 Amendment Documents (726.33KB / PDF )
• Item 8_2 Attachment 1 Gleadell Street Market Policy (96.72KB / PDF )
• Item 8_2 Attachment 2 Gleadell Street Market Procedure and Protocols Manual_1 (79.36KB / PDF )
• Item 8_2 Attachment 3 Gleadell Street Market Policy 2018 FINAL VERSION_1 (108.77KB / PDF )
• Item 8_3 Attachment 1 Finance Report March 2021 (887.79KB / PDF )
• Item 8_3 Attachment 2 Capital Adjustments Running Table March 2021 (162.7KB / PDF )
• Item 8_4 Attachment 1 Annual Plan Quarterly Progress Report March 2021 (670.15KB / PDF )
• Item 8_5 Attachment 1 DRAFT Edinburgh Gardens Working Group Terms of Reference (129.62KB / PDF )
• Item 8_5 Attachment 2 Edinburgh Gardens Reference Group resolution (86.24KB / PDF )