About Council and Committee Meetings

Council decisions are made at meetings of the whole Council (Ordinary Council Meetings and Special Council Meetings) or at one of its Special Committees (Internal Development Approvals Committee and Inner Melbourne Action Plan Implementation Committee).

Ordinary Council Meetings

When are the council meetings?

We generally hold two ordinary council meetings each month from February to December.

Who can attend council meetings? 

Anyone is free to attend council meetings to contribute to the decision-making process and to witness proceedings.

How can I ask a question?

Most council meetings provide an opportunity to ask questions of the Yarra City Council about any matter that is not on the meeting agenda. This is known as ‘Public Question Time’, and takes place near the beginning of the meeting. If you have a question about a Council matter, the Mayor will answer your question or refer it to another Councillor or one of the Council officers present. If your question is operational in nature, it is usually best directed to us using one of the contact methods listed here.

If you want to ask a question, please complete the Public Question Time Form and submit it to us by 12 noon on the day of the meeting. This will give us enough time to make any necessary enquiries to provide you with an answer at the meeting. Each person may ask a maximum of two questions. If you have two questions, simply submit two forms.

If you are unable to submit a question in advance, you may come along and raise your hand when the Mayor asks if there are any public questions. If we have not received your question in advance, we may need to take your question 'on notice', which means you won't receive an answer at the meeting.

How can I make a submission?

It is Council’s custom to allow anyone present at Council meetings to make a submission about any matter on the agenda.

If you want to make a submission, you will need to be in attendance when your matter is considered, and raise your hand when the Mayor asks if anyone would like to speak. You will be provided with up to five minutes to address the Council and raise any matters you feel should be considered in reaching a decision. This is not an opportunity for debate, so this is not an opportunity to engage the Councillors in a discussion.

Submitters are unable to make a presentation using Council’s audio-visual equipment, but if you wish to bring material along for the Councillors, you should provide it to the Council staff present before you address the Council. It is suggested you bring at least 10 copies.

How do I know what Council will be considering at the meeting?

As soon as it is available, a Council Meeting Agenda (which includes full reports, and a series of separate attachments) will be published in our events calendar for the particular meeting. This usually happens on Friday before the meeting, although occasionally the Agenda is not available until Monday.

How do I find out what happened at the meeting?

Once the meeting is complete, the Council Meeting Minutes (which are the official record of the meeting), together with a summary of the questions asked during Public Question Time are published here. These documents are made available before the following meeting.

Special Council Meetings

Special Council Meetings are extraordinary meetings designed to consider specific matters that, for reasons of urgency or time constraints, cannot be considered at an Ordinary Council Meeting.

Special Council Meetings are scheduled as required, with meeting details published on Council’s website. Special Council Meetings do not ordinarily include Public Question Time.

Internal Development Approvals Committee (IDAC)

What is the Internal Development Approvals Committee?

All Councillors are members of the Internal Development Approvals Committee, with three Councillors making up each meeting on a rotational basis. IDAC has the authority to make decisions on applications for planning permits that are referred to it by Council Officers.

Major developments are sometimes considered at regular council meetings rather than at Internal Development Approvals Committee. 

When are the IDAC meetings?

We generally hold two IDAC meetings each month from February to December.

Who can attend IDAC meetings? 

Anyone is free to attend IDAC meetings to witness proceedings, but only parties to proceedings (applicants, objectors) will be invited to make submissions.

What happens at the Internal Development Approvals Committee meetings? 

The format of IDAC meetings is more informal than Council Meetings, with the Councillors, Council staff, applicants and objectors all sitting around a large table.

If you are an objector, you will be provided with five minutes to address the Committee to raise any matters you feel should be considered in reaching a decision and to present any alternatives or permit conditions you feel should be applied to a prospective permit.

If you wish to distribute items to assist in your submission, it is suggested you bring at least six copies along (three for the Councillors, one for staff, one for the applicant and one for yourself).

How do I know what the Committee will be considering at the meeting?

As soon as it is available, an IDAC Meeting Agenda (which includes full reports, and a series of separate attachments) will be published in our events calendar for the particular meeting. This usually happens on Friday before the meeting, although occasionally the Agenda is not available until Monday.

How do I find out what happened at the meeting?

Once the meeting is complete, the IDAC Meeting Minutes (which are the official record of the meeting) are published here. These documents are usually made available within a week of the meeting.

Inner Melbourne Action Plan (IMAP) Committee

The Inner Melbourne Action Plan Committee is a Committee of Council with delegated authority to make decisions in relation to the ongoing implementation of the Inner Melbourne Action Plan.

More details about the operation of the IMAP Committee, including agendas, minutes and how you can attend meetings is available on the Inner Melbourne Action Plan website.