Highway event
An event such as a fun run, walk-a-thon, marathon or bike ride will probably involve closure of a public road or street.
Here's how to plan a successful event and have your application approved by Council.
Note, if you are staging a race or competition on a public road, you will also need a permit from the Victoria Police.
What to do
There are a few things that need to be done to prepare for a street closure for something like a fun run, walk-a-thon, marathon or bike ride. These include:
- Appoint an event coordinator
- Fill in and submit a Temporary Street Closure application form
- Comply with all Council local laws
- Obtain a permit to occupy a road or footpath
- Obtain public liability of at least $10m
- Obtain any approvals or permits required by relevant authorities, e.g. Victoria Police, VicRoads
- Notify affected residents and businesses of the event.
It would be prudent to firstly approach Council to make sure it is practical and safe for the street to be closed and obtain Council's approval in principle.
Download
Application for Temporary Road Occupation - Commercial Function (58.00kB)
Responsibilities of the Event Coordinator
The event coordinator for the fun run, walk-a-thon, marathon or bike ride is responsible for:
- Obtaining written approval for the event from Police, Ambulance and Fire services
- Obtaining approval for the event from VicRoads if required
- The cost of any Council media advertising for the street closure
- Liability for any loss of, or damage to, barricades, signs etc that were used to implement the temporary street closure
- The cost of cleaning following the event
- Gaining the approval of the responsible authority if a tram or bus route is affected, and the cost of any alternative arrangements
- Obtaining a permit to conduct an event on a public road from the Victoria Police (required for events such as bicycle races and fun runs)
Victoria Police
The Victoria Police require 10 weeks notice prior to the event. Applications to Victoria Police must be accompanied by a letter of approval from Council.
Check the Victoria Police website for application form and terms and conditions relating to a Permit to Conduct an Event on a Public Road.
Timeframe
It is recommended that applications be made at least 12 weeks prior to the event.
Costs
There may be a nominal fee for the supply and erection of barricades and signs. For more information please refer to the Temporary street closure policy.
Further information:
Construction Management Branch
9205 5063
info@yarracity.vic.gov.au
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